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Village Council Minutes 10-11-2007
MINUTES

The Village of Evendale
Regular Council Meeting
October 11, 2007


The Village of Evendale held its Regular Council Meeting. The meeting was called to order by Mayor Don Apking. Upon roll call, the following council members were present: Mrs. Carolyn Smiley-Robertson, Mr. Stiney Vonderhaar, Mr. Bill Puthoff, Jr., Mr. Doug Lohmeier, Mr. Jeff Albrinck and Mr. Chris Schaefer. Also present were: Village Engineer, James Jeffers; Assistant to the Mayor, Jack Cameron; Village Solicitor, Tim Burke; Fire Chief, John Vail; Economic Director, Linda Fitzgerald and Village Clerk, Michelle Ficke.

Mayor Apking presented the consent calendar. Mayor Apking asked for a motion to accept the consent calendar consisting of the Regular Council Meeting Minutes from September 13, 2007; CFO Report for September, 2007; Tax Administrator’s Report for September, 2007; current Departmental Reports. Treasurer’s Report for September, 2007. A motion to accept the consent calendar as amended was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved.

Reports of Mayor and Council Committees

Doug Lohmeier stated that the minutes for the Police-Finance-Recreation-Admin Council Committee meetings were in Council’s packets. Health care opportunities were discussed at the meeting. Halloween Fest is October 20. Residents can sign up at the Recreation Department. The Adult Services Adult Halloween Party is October 13th.

Jeff Albrinck said that Expenses matched revenues last month at $2.7 million dollars.

Mr. Schaefer said that his committee recommends to council to pursue new island lighting and path lighting like those displayed on the island by Elite Photography. There were under 100 responses from residents in regards to the preferred color for street signs. There was a suggestion to pole residents at the town meeting. All votes for colors are so close. Jeff Albrinck said that Council needs to make a decision now. Mrs. Smiley-Robertson stated that the town meetings would not fairly represent the residents of Evendale and it is time for Council to decide. No decision was made.

Mr. Schaefer discussed new lighting for the Village. Bill Mechley could do the electric work and the Service Department could install new poles for lights. The cost for new lighting would be approximately $200,000. Mr. Lohmeier said that new lighting would be an investment in the Village. Mr. Schaefer said that currently lighting is twenty years old.

Mayor’s Report.  Mayor Apking announced and introduced the candidates running in the upcoming election in November. Steve Moore for Princeton Board of Education; Chris Schaefer, Carolyn Smiley-Robertson and Bill Puthoff, Jr. for council; Phil Schneider and Don Apking for Mayor.

Mayor Apking presented Ordinance #07-55,        APPROVING ADDITIONAL APPROPRIATIONS IN VARIOUS FUNDS, TRANSFERRING FUNDS AND DECLARING AN EMERGENCY. A motion to read Ordinance #07-55 by title only was made by Mr. Vonderhaar, seconded by Mr. Schaefer and unanimously approved on roll call. A motion to suspend the second and third readings of the ordinance was made by Mr. Schaefer, seconded by Mrs. Smiley-Robertson and unanimously approved on roll call. A motion to adopt Ordinance #07-55 as an emergency was made by Mr. Puthoff seconded by Mr. Vonderhaar. Mr. Puthoff, Mr. Vonderhaar, Mr. Albrinck, Mr. Schaefer and Mrs. Smiley-Robertson voted yes and Mr. Lohmeier voted no. Mayor Apking declared Ordinance #07-55 adopted as an emergency.

Mayor Apking presented Ordinance #07-56,        ORDINANCE AUTHORIZING MAYOR TO HIRE A PART-TIME EMPLOYEE AND SETTING A PAY RATE AND DECLARING AN EMERGENCY. A motion to read Ordinance #07-56 by title only was made by Mr. Schaefer, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of the ordinance was made by Mr. Vonderhaar, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to adopt Ordinance #07-56 as an emergency was made by Mr. Puthoff seconded by Mr. Lohmeier and unanimously approved on roll call. Mayor Apking declared Ordinance #07-56 adopted as an emergency.

Mayor Apking presented Ordinance #07-57,        ORDINANCE ADOPTING SECTION 452.115, PARKING IN POSTED FIRE LANES, AND DECLARING AN EMERGENCY. A motion to read Ordinance #07-57 by title only was made by Mr. Lohmeier, seconded by Mrs. Smiley-Robertson and unanimously approved on roll call. A motion to suspend the second and third readings of the ordinance was made by Mr. Lohmeier, seconded by Mrs. Smiley-Robertson and unanimously approved on roll call. A motion to adopt Ordinance #07-57 as an emergency was made by Mr. Vonderhaar seconded by Mr. Lohmeier and unanimously approved on roll call. Mayor Apking declared Ordinance #07-57 adopted as an emergency.

Mayor Apking presented Ordinance #07-58A, ORDINANCE APPROVING SIGN VARIANCE FOR THE CHURCH OF CHRIST OF EVENDALE AT 3789 GLENDALE-MILFORD ROAD. Mr. Brad Ruwe from Evendale Church of Christ addressed Council. He said that the Sign Variance Committee voted 3-0 to approve a new sign for the church. They asked the Sign Variance committee what they wanted and the church complied with their recommendations. They asked for a lighted sign. There was a concern that the sign will be erected in a residential area and that it should be as inconspicuous as possible. Mrs. Smiley-Robertson recommended that, since it is in a residential neighborhood, this issue be sent to Planning Commission. Mr. Lohmeier agreed and made a motion to refer the sign variance to Planning Commission. Mrs. Smiley-Robertson seconded the motion which was approved unanimously. Mr. Vonderhaar recused himself from the vote because of conflict of interest since he owns property across the street. The issue will go before Planning Commission at their next meeting.

Mayor Apking presented Ordinance #07-59, ORDINANCE APPOINTING IRENE OLIVIER TO THE CULTURAL ARTS COMMITTEE AND DECLARING AN EMERGENCY. A motion to read Ordinance #07-59 by title only was made by Mr. Vonderhaar, seconded by Mr. Schaefer and unanimously approved on roll call. A motion to suspend the second and third readings of the ordinance was made by Mr. Puthoff, seconded by Mr. Schaefer and unanimously approved on roll call. A motion to adopt Ordinance #07-59 as an emergency was made by Mr. Puthoff seconded by Mr. Lohmeier and unanimously approved on roll call. Mayor Apking declared Ordinance #07-59 adopted as an emergency.

Mayor Apking presented Ordinance #07-62, ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A PROJECT LABOR AGREEMENT COVERING THE COOPER CREEK REHABILITATION PROJECT AND DECLARING AN EMERGENCY. Mr. Schaefer explained that prior bids for the Cooper Creek project were too high. The Union Hall is the only access and they won’t allow access unless the Village agrees to hire union workers. This ordinance is to enter into a project labor agreement for this reason. A motion to read Ordinance #07-62 by title only was made by Mr. Lohmeier, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the second and third readings of the ordinance was made by Mr. Puthoff, seconded by Mr. Schaefer and unanimously approved on roll call. A motion to adopt Ordinance #07-62 as an emergency was made by Mr. Lohmeier seconded by Mr. Puthoff and unanimously approved on roll call. Mayor Apking declared Ordinance #07-62 adopted as an emergency.

Mayor Apking presented Ordinance #07-63, ORDINANCE REJECTING ALL BIDS ON THE COOPER CREEK REHABILITATION PROJECT PHASE I AND DECLARING AN EMERGENCY. A motion to read Ordinance #07-63 by title only was made by Mr. Vonderhaar, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of the ordinance was made by Mr. Puthoff, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to adopt Ordinance #07-63 as an emergency was made by Mr. Puthoff seconded by Mrs. Smiley-Robertson and unanimously approved on roll call. Mayor Apking declared Ordinance #07-63 adopted as an emergency.

Mayor Apking presented Resolution #07-06, RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR.
A motion to read Resolution #07-06 by title only was made by Mr. Vonderhaar, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of the resolution was made by Mr. Puthoff, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to adopt Resolution #07-06 as an emergency was made by Mr. Puthoff seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared Resolution #07-06 adopted.

Other Items:

Mr. Vonderhaar said that on November 11 at 1:00 pm there will be a Veterans Day Remembrance Day Ceremony at Rest Haven Memorial Park at the Cunningham Gravesite. The Town Meeting will be held on November 11 at 5:00 pm. Sign up at the Recreation Center. Mr. Vonderhaar went to Columbus to see Bill Sites sworn in as a representative of our district.

A motion to adjourn into Executive Session to discuss property acquisition was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved. Council adjourned into Executive Session
at 7:50 pm.

Council reconvened at 8:15 pm.

Mayor Apking presented Ordinance #07-60, ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A REDEVELOPMENT AGREEMENT BY AND BETWEEN THE VILLAGE OF EVENDALE AND EVENDALE SURGICAL PROPERTIES, LLC AND DECLARING AN EMERGENCY. A motion to table Ordinance #07-60 until October 17 at 5:30 at a Special Council Meeting was made by Mr. Schaefer, seconded by Mr. Vonderhaar and unanimously approved. Mayor Apking declared Ordinance #07-60 tabled until October 13th Special Council Meeting.

Mayor Apking presented Ordinance #07-61, ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A REAL ESTATE PURCHASE CONTRACT WITH NEYER/RETAIL II, LLC AND CIRCLEVILLE MEDICAL, LLC AND EQUITY VILLAGE CROSSINGS, LLC AND DECLARING AN EMERGENCY. This agreement is for the shopping center from Oriental Market to Reading Road. The Surgical Center will enter into a redevelopment agreement with the Village to build a sleep center and four story office building on that site and it will be a planned unit development.

Tim Burke recommended that Council amend the ordinance to replace the current agreement attached to the ordinance with the draft of the real estate purchase contract dated 10/10/07. A motion to make that amendment was made by Mr. Schaefer, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to read Ordinance #07-61 by title only as amended was made by Mr. Vonderhaar, seconded by Mrs. Smiley-Robertson and unanimously approved on roll call. A motion to suspend the second and third readings of the amended ordinance was made by Mrs. Smiley-Robertson, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to adopt Ordinance #07-61 as amended as an emergency was made by Mr. Vonderhaar seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared amended Ordinance #07-61 adopted as an emergency.

There being no further business to come before Council, a motion to adjourn was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved on roll call. Council adjourned
at 8:19 pm.

                                                        _______________________
                                                        Mayor
Attest:

__________________________
Village Clerk